Privacy policy

IPC Annual Conference & Charity Gala Dinner 2026 · Last updated September 2026

Who we are

The International Parking Community (IPC) is a trading name of United Trade and Industry Limited, company number 08248531, registered in England and Wales. Our registered address is Cromwell House, Royal Court, Brook Street, Macclesfield, SK11 7AE.

This policy explains how we collect, use and share personal data in connection with this website and the IPC Annual Conference & Charity Gala Dinner 2026. We process personal data in accordance with the UK General Data Protection Regulation, the Data Protection Act 2018 and other applicable data protection legislation. For how we handle personal data across our wider work as an Accredited Trade Association, see the main privacy policy at theipc.info.

Data controller

United Trade and Industry Limited, trading as the IPC, is the data controller for the personal data described in this policy.

What personal data we collect

This website does not have accounts, contact forms or online payments. We collect personal data when you contact us or return a booking form by email. This may include:

• name, job title and organisation;
• email address, telephone number and address;
• ticket, exhibitor and sponsorship booking details;
• invoicing details;
• dietary requirements or access needs you tell us about, which may include health information;
• photographs and video taken at the event;
• raffle, auction and donation details on the night.

Our lawful basis and how we use it

• Contract: to process bookings, issue invoices and run the conference and gala dinner, including seating and catering, and to contact you about the event you have booked.
• Explicit consent: to meet dietary and access needs you tell us about.
• Legitimate interests: to use event photography to promote the IPC and future events, and to maintain records of events, as long as your rights and freedoms do not override these interests.
• Legal obligation: to keep financial and accounting records.

We will only send you marketing by email where the law allows it, and you can opt out at any time.

Photography

Photographs will be taken at the event and may be used in marketing, print, digital and social media. If you do not consent to images of yourself being shared, please email cat@theipc.info before the conference.

Sharing your personal data

We do not sell personal data. We share it only where it is necessary and lawful to do so, which may include:

• the venue, Emirates Old Trafford, for catering, seating and access needs;
• event suppliers such as photographers;
• external software, hosting and IT support providers, including Netlify, which hosts this website;
• our chosen charity, Reuben's Retreat, where you make a donation or win a prize and have agreed to this;
• legal advisers, auditors, insurers or professional advisers;
• law enforcement or public authorities, where required or permitted by law.

Cookies

This website does not use advertising or analytics cookies. Our hosting provider may process technical data, such as IP addresses, to deliver the site securely. Links to other websites, such as sponsors, exhibitors and LinkedIn, are covered by those sites' own privacy policies.

International transfers

We do not routinely transfer personal data outside the United Kingdom. Where personal data is transferred outside the United Kingdom, we will make sure appropriate safeguards are in place in accordance with applicable data protection law.

How long we keep your personal data

We keep personal data only for as long as reasonably necessary for the purpose it was collected for. Booking information is kept for as long as needed to run the event. Financial records are kept for as long as the law requires. Dietary and access information is deleted after the event.

Your rights

You have the following rights under data protection law:

• the right to be informed;
• the right of access;
• the right to rectification;
• the right to erasure;
• the right to restrict processing;
• the right to data portability;
• the right to object;
• rights relating to automated decision-making and profiling, where applicable.

These rights are not absolute and may not apply in every circumstance. Where you make a request, we will consider it in accordance with applicable data protection law and respond within the relevant statutory timeframe.

To request a copy of the personal data we hold about you (a Subject Access Request), email our Data Protection Officer at dpo@theipc.info. We may need to verify your identity before providing information.

Contact us

If you have any questions about this policy or how we process your personal data, contact our Data Protection Officer:

Email: dpo@theipc.info
Post: Data Protection Officer, International Parking Community, Cromwell House, Royal Court, Brook Street, Macclesfield, SK11 7AE

Complaints about how we handle your data

If you are unhappy with how we have handled your personal data, please contact us first at dpo@theipc.info so we can try to resolve it. You do not need to use a particular form or wording. We will acknowledge your complaint within 30 days, investigate it, and tell you the outcome without undue delay.

You also have the right to complain to the Information Commissioner's Office, the UK supervisory authority for data protection, at ico.org.uk.

Changes to this policy

We may update this policy from time to time. The latest version will always be on this page.